Best Regards And Other Ways To End A Letter

When you write a letter, especially a formal or a business-related one, you might wonder which way to end your letter, before your signature, right? The most common way is writing “best regards”. So what else should you know about “regards”?


Should you write regards to close your next letter or email? What does it mean to send your regards, anyway? In addition, I will introduce other ways for you to end your letter.

What does “Best Regards” mean?

So what does “best regards” mean?

“Best regards” are equivalent to “best wishes”. When you send someone “best regards”, you send him or her your best wishes. It also means that you are thinking about the person whom you write the letter to. “Kind regards” means that you are having good thoughts.

“Best regards” or “With best regards” or “With kindest regards” are among the most popular letter closing. The word “regards” represents not only affection but also a sense of esteem. You can use this to express your respect or your love and care to the person whom you write a letter to. Hence, these phrases are quite of formality if you compare them with other phrases that you can use when ending a letter. However, it is worth noting that with no preposition or adjective, writing only “Regards” at the end of a letter is quite even more informal.

When should you use “best regards”?

“Best regards” is a complimentary close. It means that this phrase is used right the signature of the writer in a letter, an email or any kind of correspondence. From this phrase, the receiver of the letter can see the respect, regard or esteem from the writer. There are quite a few complimentary closes, which you can see in the next section.

In the past, these phrases are used when you sent a letter to your friends, your family member or a loved one. Nowadays, you can use this phrase to write to your business partner or friends.

In addition, “best regards” are more commonly used in emails than other formal phrases. The reason is that emails are considered to be less formal than traditional letters. Much formal phrases such as “Yours faithfully” or “Yours sincerely” are more suitable for the most formal forms of letters. It helps to explain why many people prefer writing the phrase “Best regards” in emails.

When you have to write a letter or email someone frequently, you might want to shorten the phrase of “best regards” to “regards”. This phrase is much more informal.

  • Please note that in all cases of phrases for ending a letter, the word “regards” comes in the plural form.
  • It should not make you confused as other idiomatic phrases such as “with regard to” comes with “regard” in singular form.

​Other ways to end a letter

Besides writing “best regards”, there are several ways you can use to end a letter. These phrases have different levels of formality.

  • Yours faithfully: This phrase has the highest level of formality and should be used in writing business letters. Note that while you can use “Yours faithfully” in a formal letter, “Faithfully yours” is not acceptable.
  • Very truly yours: This phrase is very formal. However, it should be used for personal letters instead of business-related letters.
  • Yours sincerely or Sincerely: This phrase is less formal than “yours faithfully”. Nevertheless, it is still formal.
  • Best Regards/ Warmest regards/ With best regards/ With kindest regards: They are quite formal ways for you to end a letter.
  • Regards/ Kind Rewards: These two phrases are less formal than other phrases listed above. You can use these phrases when you write a personal letter.
  • Byes/ Cheers: These two phrases are the least formal. You can use them when you write a love letter.

​The closing of a letter is as important as the opening of that letter. The formality of the letter should be consistent throughout any letter that you write- especially in the opening and closing. Here are a few examples of how to have the most suitable opening and closing:

  • In case you write a formal letter and don’t know who you are writing to, open with “Dear Sir/ Madam” or “To whom it might concern”. End with “Yours faithfully”
  • When you write a formal letter and know the name of the person whom you write a letter to, open with “Dear Mr./Mrs./Ms” and end with “Yours sincerely”.
  • If you write an email or an informal letter to your colleagues and know the name of the person whom you write a letter, open with “Dear (his or her name)” and end with “Best regards”
  • For personal letters and emails, you can address the person whom you write a letter to in name like “Dear X”, or the relationship of him or her with you like “Dear my sister”. If you want the letter to be more formal, end it with “Very truly yours” or “Yours truly”.

​Here are some of the most important points that you need to know about the phrase “best regards”. This phrase has quite a few variations including “with best regards”, “with kindest regards” or simply “regards”. There are several ways you can use to end a letter as well. While they have the same meaning and purpose, they are different in the level of formality. Make sure that you read all of the information above and use these complimentary closes wisely so that you can write better letters and emails in the future.